AGENDA
GRAY TOWN COUNCIL MEETING
May 3, 2011
HENRY PENNELL MUNICIPAL COMPLEX –7:00 P.M.
6:00 PM - The Council will go into Executive Session, pursuant to Title 1, Chapter 13, Subchapter 1, Section 405, Subsection 6-A: “Discussion or consideration of the employment, appointment, assignment, duties, promotion, demotion, compensation, evaluation, disciplining, resignation or dismissal of an individual or group of public officials…” Specifically to discuss the annual performance of the Town Manager.
Roll Call:
Pledge of Allegiance to the Flag:
Minutes from Previous Meetings:
Approval of April 19, 2011, Town Council Minutes
Proposed motion:
Ordered the Gray Town Council approves April 19, 2011 Town Council Minutes, as presented.
First Order of Business:
Public Comments of Non-Agenda Items – (limit 3 minutes per person)
Second Order of Business:
Reports from the Council Chair:
Reports from the Town Manager:
Committee Reports:
Council Correspondence:
Third Order of Business:
Presentations:
- Overview of the Street Construction Ordinances – George Thebarge
- Overview of the Website Policy – Tracy Scheckel
Public Hearings:
1.) (First Reading) To review and act upon proposed amendments to Chapter 401, Section 401.13.16 A of the Gray Subdivision Ordinance and Chapter 400, Part 4 of the Gray Street Construction Ordinance related to upgrades of private roads. The Council refers said draft amendments to the Gray Planning Board for review and comment.
2.) (First Reading) To review and act upon proposed amendments to Chapter 402, Sections 402.2.2 and 402.7.5 of the Gray Zoning Ordinance for changes to the definition of a street and width of back lot easements. The Council refers said draft amendments to the Gray Planning Board for review and comment.
3.) (First Reading) To review and act upon proposed amendments to Chapter 402, Sections 402.2.2 and 402.10.14 B of the Gray Zoning Ordinance for correction of references to Chapter 400. The Council refers said draft amendments to the Gray Planning Board for review and comment.
4.) (First Reading) To review and act upon proposed amendments to Chapter 400 to convert the Street Construction Ordinance to a Street Ordinance, removing administrative provisions for construction of private roads and adding provisions for excavations and activities within existing road rights of way controlled by the Town. The Council refers said draft amendments to the Gray Planning Board for review and comment.
5.) Liquor License and Auxiliary Liquor License renewal for Spring Meadows Special Amusement Permit renewal for Spring Meadows
Fourth Order of Business: ORDERS
Item #095-11 To review and act upon approving a Liquor License and Auxiliary Liquor License renewal for the sale of alcoholic beverages for Spring Meadows Banquet Center and golf course at 59 Lewiston Road.
Proposed Motion:
Ordered the Gray Town Council approves a Liquor License and Auxiliary Liquor License renewal for the sale of alcoholic beverages for Spring Meadows Banquet Center and golf course at 59 Lewiston Road.
Item #096-11 To review and act upon approving a Special Amusement Permit renewal for Spring Meadows Banquet Center and golf course at 59 Lewiston Road.
Proposed Motion:
Ordered the Gray Town Council approves a Special Amusement Permit renewal for Spring Meadows Banquet Center and golf course at 59 Lewiston Road.
Item #097-11 To review and act upon approving the Website Policy for the Town of Gray.
Proposed Motion:
Ordered the Gray Town Council approves the proposed Website Policy for the Town of Gray.
Item #098-11 To review and act upon adding Section 602.41 of the Gray Town Council Rules.
This action requires a 4/5’s vote after an opportunity for public comment.
Proposed motion:
Ordered the Gray Town Council amends Section 602.41 of the Gray Town Council Rules, by adding the following:
Citizens’ Communication Review Committee: The committee shall consist of three volunteer members of the community, appointed by the Town Council to serve staggered 3 year terms. The committee will meet as necessary. The Committee’s responsibilities shall be carried out in accordance with the terms and conditions of the Town of Gray Website Policy, as approved by the Town Council. The decision of the Citizens’ Communication Review Committee is the final word on the matter.
Item #099-11 To review and act upon approving the Parks and Recreation Scholarship Program.
Proposed motion:
Ordered the Gray Town Council approves the Parks and Recreation Scholarship Program, as recommended by the Director of Gray Parks and Recreation.
Item #100-11 To review and act upon an application by John Razsa d/b/a Hunts Hill Volleyball to rent the Newbegin outside volleyball courts on a regularly occurring basis for the months of June, July and August on Monday and Tuesday nights and all day Wednesdays.
Proposed Motion:
Ordered the Gray Town Council approves the application by John Razsa d/b/a Hunts Hill Volleyball to rent the Newbegin outside volleyball courts on a regularly occurring basis for the months of June, July and August on Monday and Tuesday nights and all day Wednesdays for a total fee of.
Item #101-11 To review and act upon approving letters to the Commissioner of MDOT and the Governor regarding the condition of the State roads in the Town of Gray.
Proposed motion:
Ordered the Gray Town Council approves the letters to the Commissioner of MDOT and the Governor regarding the condition of the State roads in the Town of Gray.
Item #102-11 To review and act upon the proposed Gems of Route 26 Proclamation
Proposed motion:
Ordered the Gray Town Council passes the proposed Proclamation.
Item #103-11 To review and act upon making appointments to the Solid Waste Committee.
Proposed Motion:
Ordered, that the Gray Town Council appoints Karl G. Schatz as a regular member to the Solid Waste Committee for a term to expire August, 2013.
Item #104-11 To review and act upon directing the Town Manager to modify the listing agreement with Paragon Commercial Real Estate for the purposes of marketing and selling the properties located at 4, 6 and 8 Shaker Road as a package deal rather than as individually listed properties.
Proposed motion:
Ordered the Gray Town Council directs the Town Manager to modify the listing agreement with Paragon Commercial Real Estate for the purposes of marketing and selling the properties located at 4, 6 and 8 Shaker Road as a package deal rather than as individually listed properties.
Item #105-11 To review and act upon joining with the other Cumberland County municipalities in signing on to the Cumberland County Hazard MitigationPlan.
Proposed motion:
Ordered the Gray Town Council joins the other Cumberland County municipalities in signing on to the Cumberland County Hazard MitigationPlan.
Fifth Order of Business: ORDINANCES:
Item #106-11 (First Reading) To review and act upon proposed amendments to Chapter 401, Section 401.13.16 A of the Gray Subdivision Ordinance and Chapter 400, Part 4 of the Gray Street Construction Ordinance related to upgrades of private roads.
Proposed Motion:
Ordered the Gray Town Council refers the proposed amendments to 401, Section 401.13.16 A of the Gray Subdivision Ordinance and Chapter 400, Part 4 of the Gray Street Construction Ordinance related to upgrades of private roads to the Gray Planning Board for review and comment.
Item #107-11 (First Reading) To review and act upon proposed amendments to Chapter 402, Sections 402.2.2 and 402.7.5 of the Gray Zoning Ordinance for changes to the definition of a street and width of back lot easements.
Proposed Motion:
Ordered the Gray Town Council refers the proposed amendments to Chapter 402, Sections 402.2.2 and 402.7.5 of the Gray Zoning Ordinance for changes to the definition of a street and width of back lot easements to the Gray Planning Board for review and comment.
Item #108-11 (First Reading) To review and act upon proposed amendments to Chapter 402, Sections 402.2.2 and 402.10.14 B of the Gray Zoning Ordinance for correction of references to Chapter 400.
Proposed Motion:
Ordered the Gray Town Council refers the proposed amendments to Chapter 402, Sections 402.2.2 and 402.7.5 of the Gray Zoning Ordinance for correction of references to Chapter 400 to the Gray Planning Board for review and comment.
Item #109-11 (First Reading) To review and act upon proposed amendments to Chapter 400 to convert the Street Construction Ordinance to a Street Ordinance, removing administrative provisions for construction of private roads and adding provisions for excavations and activities within existing road rights of way controlled by the Town.
Proposed Motion:
Ordered the Gray Town Council refers the proposed amendments to Chapter 400 to convert the Street Construction Ordinance to a Street Ordinance, removing administrative provisions for construction of private roads and adding provisions for excavations and activities within existing road rights of way controlled by the Town to the Gray Planning Board for review and comment.
Sixth Order of Business:
Council Action Items, Assignments and Issues Status:
Request that Maine DOT review signage in Gray center and nearby state roads.- Consider and discuss a proposed Mass Gathering Ordinance, eventually moving it to a Public Hearing.
- Complete all revisions to the Street Construction Ordinance (§ 400).
- Amend or replace the Sign Ordinance (§ 406).
- Review the town TIF Policy. (CEDC to amend and not rewrite)
Establish a Gray Hall of Fame award and a process to identify initial, historical recipients.Begin organizing a Comprehensive Planning Committee.
Seventh Order of Business:
Council Business: -
Eighth Order of Business:
Additions to the Agenda:
Ninth Order of Business: Adjournment
* The Town of Gray is an equal opportunity employer and complies with all applicable equal access to public accommodations law. If you are planning to attend a Town Council or Town committee or board meeting and need assistance with a physical disability, please contact the Town Manager’s office at least 48 hours in advance of the meeting to have the Town assist you. 657-3339. TTY 657-3931.
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