Gray Public Library Board of Trustee Meeting Minutes 06/09/09
The Meeting was called to order by Glenn Walton at 6:30 pm. Jody Fein was selected to take minutes. Present: Glenn Walton, Jody Fein, Mark Grover Steve Arsenault, Marie Morey.
Director’s Report: Marie shared the monthly report for May. While circulation numbers were down from last month, circulation was up from the previous May, and interlibrary loans continue to show an increase. The board discussed a breakdown of material circulation for the next meeting. The library is the new temporary home of the Historical Society’s portrait of Henry Pennell and a grandfather clock. PR has begun for the downloadable audio books and new playaways. There were 14 new patron registrations on the Overdive site.
Secretary’s Report: The Secretary’s Report was approved after corrections were made to some typos. Marie will be responsible for sending the reports to the town office as the minute taker will rotate.
Committee Reports: Glenn reported that he is continuing PR with GCTV and Hometown News, as well as the new Independents.
Focus of tonight’s Meeting:
Glenn will send out an email requesting suggestions for bullets/goals to be added to the following list.
We discussed:
- Public relations; making the library more visible in the community; -Presentation at Town Council;
-Local T.V spots, mainetownnews.com and GCTV
- More public relations with local newspapers
- Looking to future needs, and space needs etc.
-Beginning the process of addressing the MLA standards
- Completely filled the board of trustee positions
-Review and updated library policies
- Supported library director in programs and budgeting;
-Trustees are assisting library staff in training volunteers.
Marie will bring applications for trustee term renewals to the next meeting. It was suggested that we may want to review/set goals for next year. Also next month the trustees will review fines policy and circulation limits/fees. It was proposed and unanimously approved to remove amendment F from the circulation policy re: Maine Statue Law Title 27. Our confidentiality policy does refer to stature 27. MLA standards: Marie handed out a summery of the MLA standards that have been met or not met and will email the board a copy. Marie will also highlight the ones that she feels are the most obtainable and important to focus on now.
There was no liaison appointed to the GPLA meeting.
Old Business:
Marie reported that the GPLA would like to see a long range plan before moving forward with a study done or fund raising
The Trustee’s email was discussed. Marie will email Boe about login. Boe assigned to be primary trustee to check email, with Steve as the secondary. No new business.
Marie will create agenda for next meeting. Meeting set for July 14th 6:30 pm.
Meeting adjourned 8:00 p.m.
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