Library Trustee Notes 7/14/09
Present: Joyce, Jodi, Steve, Glenn, Mark, Boe, and Margaret.
Guest: Ray Clark representing the Gray Public Library Association (GPLA)
Meeting started at 6:30
We received a report from Mr. Clark regarding the status of the GPLA and the willingness to possibly fund a study for expansion in the library. During the meeting several options were discussed for the future of the library. Mr. Clark advised that the GPLA has had similar exhaustive discussion regarding possible options for the future. There are 4 options at this time.
A. Moving departments around within the library to create efficiency and capacity
B. Renovate the basement
C. Move to a new building
D. Build addition to current library
Mr. Clark advised that the GPLA would fund a feasibility study. He also advised that he had asked a structural engineer to come look at the older section of the library to assure that the weight that may be placed on the floor is fully supported. He had several questions regarding possible expansion and who would take ownership and be in charge of direction for the possible improvements.
After discussion, the trustees determined to go forward with plan A. Mr. Clark advised he would inform the GPLA, and the Library Director will contact the office of the town manager to determine what approval are needed to proceed. Specifically, the Town Manager is requested to advise the Library of its status as a tenant in the building and what is allowable to do to the building.
Director’s Report – Marie
Motion to accept last month’s minutes – moved and accepted
Glenn reported on his monthly TV spot on the hometown news.
Boe, Margaret, and Steve advised they would seek renewal of their terms as trustees.
Items to be discussed at the next meeting:
1. Fees
2. Library Standards
Annual Report: draft was read and motion was made to move as written: motion passed.
Documents: Directors Report, Library Option Report
Submitted by Boe Hamilton.
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