Minutes from the Library Trustees Meeting—March 8, 2011
Present: Jody Fein, Steve Arsenault, Richard Barter, Margaret Hathaway, Mark Grover, Marie Morey
Meeting called to order at 6:31. Jody to run meeting as acting chair.
Minutes from the January meeting submitted for approval. Accepted as submitted.
Minutes from the February meeting submitted for approval by Marie, on Joyce’s behalf. Marie will amend as group suggests. Jody moves to approve as amended. Trustees accept minutes as amended.
Director’s report. Statewide software failure caused difficulty in early February; there’s no adequate back-up system, so staff checked materials in and out manually. Staff rallied and library was okay. There was a relatively good turnout for rug braiding demonstration. Upcoming events include family stargazing March 23, cheese tasting March 31, a Patriot’s Day discussion and Mother-Daughter makeup meeting for Mothers’ Day. Marie has quotes from all three companies for the security cameras, and will report findings to Town Manager. Staff received training for CPR and AED use, and AED is now on the wall, ready to use.
Dick moves that we request funding from the town to complete the installation of insulated blinds for work room and children’s area. Jody seconds motion. Trustees agree.
Selecting an acting chair. Jody nominates Dick. Trustees approve. Congratulations, Dick!
Marie reports Glenn still waiting for a piece of information about the audio visual equipment; more details to come at next meeting. Funds, since they come from the Library Reserve Fund, are available when needed.
Marie reports on Central Maine Library District report. Consultant Stephanie Zurinski reviewed library: route for interlibrary loan materials coming in and out is awkward, which leads to inefficiency, but is difficult to solve without major renovations. Consultant recommends continuing intensive weeding of collection. Consultant recommends buying books ready to shelve—stamped and catalogued already—because at this time Marie does the cataloguing. This would free up staff for other tasks. Consultant recommends turning desk in meeting room so that it’s parallel to the wall, rather than perpendicular to it. Possibility to move materials in storage space to basement, leaving most-used materials on a cart upstairs, and changing storage room into Marie’s office (Darcel would then move into Marie’s office).
Trustees continue to look at the report, looking for ways to improve and maximize the space we currently have. Marie to solicit suggestions from the staff. Trustees to revisit.
Old business: with changes to children’s area, Kathy has lost the ready use of a craft table. Marie has found a mobile craft table that can be used. Trustees think it doesn’t match the aesthetic of the library.
Mark reports on budget. Town Manager reported her budget to the council. There has been no change to library budget for operating expenses. CIP does not include some of the suggestions Marie and trustees made. Marie has been told that some of our recommendations are in for 2013. AED replacement may be absorbed into emergency services budget. Seven public computers are to be replaced this year with two-year-old computers that have been in use in the town office. Roof: town is working to fix leak.
Dick asks for analysis of residual funds in library accounts. Marie to report at next meeting.
Meeting adjourned at 7:56.
Respectfully submitted by Margaret Hathaway.
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