Gray Planning Board Minutes
November 12, 2009 - 7:00 p.m.
UPSTAIRS – STIMSON HALL
Don Hutchings, Dan Cobb, John Redlon, Jack Goosetrey
Doug Webster
Excused: Jason Wilson, Rod Boyington
Others present and speaking: Michael Hotham, Brad Fogg.
Don Cobb moved; John Redlon seconded
Motion to make Jack Goosetrey a voting member
3 yes
- Minutes of October 22, 2009
Jack Goosetrey moved; Dan Cobb seconded
Motion to accept the minutes as written.
4 Yes
- Information Exchange- NONE
- Tabled Matters and Unfinished Business
- Request from Gray Donuts, Inc. DBA Dunkin’ Donuts to change store hours to 24 hours located at 3 Shaker Road, Gray, Me. Map U02, Lot 004. VCP Zone.
Don Hutchings stated that this has been a tabled matter. Doug Webster indicated that he has received communications from Dunkin’ Donuts’ representatives and they have withdrawn their applicant. They will be sending an official notification to the Town.
- Request for minor subdivision approval for one additional lot at the corner of Rte. 115 and Mayall Rd. Applicant is KBMT c/o Michael Hotham, 27 Marshview Dr. New Gloucester, Me. Applicant’s agent is John Palmiter.
Michael Hotham stated that he has had a peer review by Gorrill Palmer and believes he has brought all the necessary items requested.
Doug Webster stated that there were six points that the Board requested for the peer review and gave an overview.
There was a discussion on bringing in the driveway on Rte 115 versus one on the Mayall Rd.
Provide easement documentation: John Palimeter has made a notation on the plans about the easement and Doug Webster read the information from the updated plans and cited the reasons that it not need be noted.
Stream/Wetlands: With the culvert under the Mayall Rd, there could be potential flooding on Lot C. Doug Webster stated that the question is whether or not the lot is higher or even to the road.
Assessors Map: Has been added as Note 5.
Information of the source of the delineation of the stream/wetland: The applicant has provided a letter indicating that it is provided on the current plan.
Referencing the comments from the Gorrill Palmer Engineer Peer Review:
#1. Michael Hotham stated that the driveway over the stream area can be changed but asked if it is needed. Don Hutchings asked if there are more wetlands than appear on the plans. Lots B and C would have a common driveway. Doug Webster stated that this may be the decision of the Town engineer since it is part of the Street Ordinance. There was a discussion on which road the lots on the plan are accessed.
Dan Cobb suggested eliminating the curb cut on Rt 115, with a shared driveway and to create Ts to the lots. Jack Goosetrey doesn’t see any issues with the right of way for Lot C as it is proposed. John Redlon stated that the Street Ordinance is very specific if a lot borders 2 roads that the entrance must be on the least traveled road. The Ordinance dictates that the road has to be moved.
Doug Webster stated that whatever the Board’s consensus, one of the conditions would be a recommendation from the Town’s Engineer on where the entrance should be.
The consensus (3-1(Jack Goosetrey)) was that the road should be moved and that there should be a shared driveway and that the Town Engineer should make the final decision. Don Hutchings stated that the Street Ordinance already has provisions for this.
#2. Driveway application be submitted to CEO.
# 3. Easement should be listed in the deeds for telephone/electric poles
#4. Lot C appears to slope- applicant provide information that the building will not be prone to flooding.
#5. Assessors map and Lot numbers and RRA will be necessary on plans.
#6. Source of the stream. Michael Hotham believes it is natural runoff. The culverts on Mayall Rd are 18-24”
John Redlon asked about the impact on the septic on potential flood waters. Doug stated that as long as the buyers are aware that they need to meet the applicable standards and it is planned well, it should apply. Don Hutchings reminded the applicant that the McKine site is next to it and that there cannot be any drilling there and is important for the requirements of Town Water.
Dan Cobb moved; John Redlon seconded
Motion to approve for minor subdivision approval for one additional lot at the corner of Rte. 115 and Mayall Rd. Applicant is KBMT c/o Michael Hotham, 27 Marshview Dr. New Gloucester, Me. Applicant’s agent is John Palmiter.
Subject to standing conditions
- The project shall be constructed and maintained in accordance with the plans, textual submissions, and testimony presented to the Planning Board by the applicant and its representatives.
- The Board finds that the proposed 1-lot minor subdivision satisfies the subdivision criteria and performance standards.
- Recommendation to the Town Engineer that a common drive off Mayall Rd to Lots B and C
- If applicable a private driveway application must be submitted to the CEO
- Prior to the issuance of the Building Permit, the applicant for Lot C shall provide sufficient documentation to address Item #4 of the Gorrill Palmer letter of 11/11/09 as determined by the CEO.
- Lot must be served by public water
4 Yes
- Public Hearings and New Business
Planning Board meetings and cut-off dates:
Doug Webster stated that the document provided is draft. Doug stated that the holidays impact deadlines and would like to be proactive about changing this and making the determination in advance. He proposed some suggestions. If the Board would like to meet once in Nov. and December ,this is possible ,or if they want their usual 2 meetings, they could possibly adjust the meeting dates.
It was proposed only one meeting in November/December.
November 11, 2010
December 9, 2010
Brad Fogg reminded the group that November 11, 2010 is Veterans Day.
It was concluded that it will be November 18, 2010 and December 9, 2010 and submission dates will be adjusted.
Dan Cobb stated that it is difficult for both the Board and the applicant to get documentation at the last minute and makes it hard to give the applicant due consideration Don Hutchings asked Dan to provide some suggestions to bring to the group for the next meeting. Don Hutchings asked Doug to speak with George to come up with a realistic way to avoid situations like this.
Dan stated that the Town is being given the information at the last minute by the applicants etc which makes it difficult for everyone.
John Redlon moved; Dan Cobb seconded
Motion to Adjourn
The meeting ended at 7:51pm.
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