AGENDA
GRAY TOWN COUNCIL MEETING
September 21, 2010
HENRY PENNELL MUNICIPAL COMPLEX –7:00 P.M.
6:00 P.M. – Executive Session
Proposed Motion:
Ordered, pursuant to 1 M.R.S.A. Sec. 405(6)(C), that the Town Council recess into executive session with the Town Manager and the Town Planner to discuss a proposed economic development matter where disclosure of the name(s) of the possible participant(s) or the identification of the property involved would prejudice the competitive or bargaining position of the Town.
Roll Call:
Pledge of Allegiance to the Flag:
Minutes from Previous Meetings:
Approval of September 7, 2010, Town Council Minutes
Proposed motion:
Ordered the Gray Town Council approves September 7, 2010 Town Council Minutes, as presented.
First Order of Business:
Public Comments of Non-Agenda Items – (limit 3 minutes per person)
Second Order of Business:
Reports from the Council Chair:
Reports from the Town Manager:
Committee Reports:
Council Correspondence:
Third Order of Business:
Interviews:
Public Hearing: Possible revision of the Town Charter or establishment of a new Town Charter.
Presentation:
§ Friends of the Libby Hill – Steve McPike
§ Update regarding the MDOT urban compact – Steve LaVallee
§ Update regarding the Dry Mills School House Museum – Ryan Keith
§ Update regarding the PACE program
§ Update regarding the Gray Comprehensive Plan – George Thebarge
§ The roles of the Town Council, the CEDC, and the GNGBD relative to future economic development.
Fourth Order of Business: ORDERS
Item #020-11 To review and act upon authorizing the Economic Development/Planning Consultant and the Town Manager to work with the Gray-New Gloucester Development Corporation.
Proposed Motion:
Ordered, that the Town Manager and the Town Economic Development Director/Planning Consultant be, and hereby are, authorized and directed to work with the Gray/New Gloucester Development Corporation on such project(s) as may arise promoting economic development and/or job creation in Gray.
Item #021-11 To review and act upon authorizing the Gray Historical Society to make improvements to the front façade at the Main Street Fire Station.
Proposed Motion:
Ordered, the Gray Town Councils authorizes the Gray Historical Society to make the proposed improvements to the front façade at the Main Street Fire Station.
Item #022-11 To review and act upon making appointments to the various boards and committees.
Proposed Motion:
Ordered the Gray Town Council appoints (________) as a (regular or alternate) member to the (_________) for a term to expire August, (________).
Item #023-11 To review and act upon approving a request by the Friends of the Libby Hill Trails to erect a memorial to the Libby Family on town-owned property previously known as the Libby Homestead.
Proposed Motion:
Ordered the Gray Town Council approves the request by the Friends of the Libby Hill Trails to erect a memorial to the Libby Family on town-owned property previously known as the Libby Homestead.
Item #024-11 To review and act on the award of the contract for the provision of winter salt for the operations at the Public Works Department.
Proposed order:
Ordered the Gray Town Council awards the 2010-2011 contract for the provision of winter salt, for the operations at the Public Works Department to Superior Trucking, LLC for the bid price of $56.25 per ton.
Item #025-11 To review and act upon authorizing the transfer of unencumbered appropriations from one department, office or agency to another department, office or agency for fiscal year 2010.
Proposed motion:
Ordered the Gray Town Council authorizes the transfer of unencumbered appropriations from one department, office or agency to another department, office or agency for fiscal year 2010, as recommended by the Town Manager.
Item #026-11 To review and act upon the request for segregated funds from the fiscal year ending 2010 into the fiscal year ending 2011.
Proposed motion:
Ordered the Gray Town Council approves the request for segregated funds from the fiscal year ending 2010 into the fiscal year ending 2011, as recommended by the Town Manager.
Item #027-11 To review and act upon the request of the “Not Your Mother’s Garden Club” to maintain and improve the flower gardens in front of the Henry Pennell Municipal Complex and the former “Lab” building.
Proposed motion:
Ordered the Gray Town Council approves the request of the “Not Your Mother’s Garden Club” to maintain and improve the flower gardens in front of the Henry Pennell Municipal Complex and the former “Lab” building.
Item #028-11 To review and act upon a recommendation of staff to establish a special committee named the Henry Pennell Municipal Complex Landscaping Advisory Committee.
Proposed motion:
Ordered the Gray Town Council approves the recommendation of staff to establish a special committee named the Henry Pennell Municipal Complex Landscaping Advisory Committee for the purposes of establishing an overall conceptual landscaping plan for the front of the Henry Pennell Municipal Complex and Route 100 as well as creating an RFP for the signage to the property. Be it further ordered that said committee will consist of 1 member from each of the following boards/committees (former TOBC, Not Your Mother’s Garden Club, Town Building Administrator, Town Council, Recreation & Conservation Committee, CEDC, and the GNGBA.)
Item #029-11 To review and act on setting an election date for the proposed amendments, modifications and revisions to the Town Charter, pursuant to Article XI, Section 7, Charter Amendments.
Proposed Motion:
Ordered the Gray Town Council shall submit the following question to be voted by secret ballot at a Special Town Meeting to be held on November 2, 2010:
1. Shall a Charter Commission be established for the purpose of revising the municipal Charter or establishing a new Charter?
? Yes ? No
[Explanatory Note: Pursuant to the Town Charter, the voters must be asked at least every ten years whether they want to form a new Charter Commission to study whether to adopt a new Town Charter. The law does not require such a Charter Commission, just that the voters be asked. The Town last did so in 2000.~ As a practical matter, funding for such a new charter commission may cost the Town $10,000 or more.]
Fifth Order of Business: ORDINANCES:
Sixth Order of Business:
Council Business: - Discussion regarding Wilkies Beach closure
Discussion regarding Hall of Fame
Select date to visit Dry Mills School House Museum
Seventh Order of Business:
Additions to the Agenda:
Eighth Order of Business:
Council Action Items, Assignments and Issues Status:
1. Request that Maine DOT review signage in Gray center and nearby state roads.
2. Consider and discuss a proposed Mass Gathering Ordinance, eventually moving it to a Public Hearing.
3. Complete all revisions to the Street Construction Ordinance (§ 400).
4. Amend or replace the Sign Ordinance (§ 406).
5. Review the town TIF Policy.
6. Establish a Gray Hall of Fame award and a process to identify initial, historical recipients.
7. Begin organizing a Comprehensive Planning Committee.
Ninth Order of Business: Adjournment
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