AGENDA
GRAY TOWN COUNCIL MEETING
August 19, 2008
STIMSON HALL –7:00 P.M.
Roll Call
Pledge of Allegiance to the Flag
Minutes from Previous Meetings:
Approval of August 5, 2008, Town Council Minutes
Proposed motion:
Ordered the Gray Town Council approves August 5, 2008 Town Council Minutes as presented.
First Order of Business:
Public Comments of Non-Agenda Items – (limit 3 minutes per person)
Second Order of Business:
Interviews: Individuals for various boards and committees
Public Hearing: None
Third Order of Business: ORDERS
Item #012-09 (Tabled Item) To review and act upon authorizing the grant to the Gray Community Endowment for acquisition of Libby Hill premises.
This action requires a majority vote after an opportunity for public comment.
Proposed motion:
Ordered the Gray Town Council removes Item #012-09 from the table for discussion and possible action.
Proposed motion:
Ordered the Gray Town Council contributes the sum of $25,000.00 to the cost of acquisition by the Gray Community Endowment of the so-called Libby Hill premises, provided that appropriate conditions in regard to public access and restrictions on transfer of the property be obtained to be set forth in the Project Agreement between the Land for Maine's Future Board and Gray Community Endowment, with the Town obtaining third party enforcement rights should the provisions thereof in regard to public access or transfer be violated. Further, that the Town Manager be authorized to execute a form of Project Agreement embodying the above restrictions. If the Manager determines that such an agreement cannot be obtained to protect the Town, the Town Manager is authorized to accept a mortgage
securing the obligation of Gray Community Endowment to repay the grant in the event of denial of public access or unapproved disposition of the property to a third party.
Item #020-09 To review and act upon making appointments to the various boards and committees. This action requires a majority vote after an opportunity for public comment.
Proposed Motion:
Ordered the Gray Town Council appoints (________) as a (regular or alternate) member to the (_________) for a term to expire August, (________).
Item #021-09 To review and act upon amending Section 602.01, Section 602.11, Section 602.13(A.1), Section 602.13(A.5), Section 602.14, Section 602.20, Section 602.21, Section 602.35 and Section 602.40 of the Gray Town Council Rules.
This action requires a 4/5’s vote after an opportunity for public comment.
Proposed Amendments:
SECTION 602.01 - Regular Meeting
The regular meetings of the Town Council shall be held at Stimson Hall at 7:00 p.m., current time, on the first and third Tuesdays of each month; the location of the meeting will be shown on the face of the agenda. When said days falls on a Holiday or on Election Day, the regular meeting shall be held on the following Tuesday, at the same time and place. The date of any regular meeting may be changed by an order or resolve passed at a previous meeting upon the vote of five (5) members of the Council. provided, however, that said change in date will still provide for two regular meetings in each month. No new agenda item may be taken up for consideration at a Town Council meeting after 10:00 p.m. In
order to complete the remaining agenda items, the meeting will automatically be recessed until the following Tuesday, at which time the remaining agenda items will be considered.
SECTION 602.11 - Items for Agenda
Except as provided in SECTION 602.14, no ordinance, order or resolve, unless of an emergency nature shall be in order for action at any meeting of the Town Council unless such ordinance, order or resolve shall be filed in the office of the Town Clerk one (1) week prior to the meeting by the 15th day of each month. If the 15th day falls on a weekend or a holiday, the filing deadline will be the following business day thereafter.
SECTION 602.13 Rules of Debate
A.1. [add letter i].
For the purposes of interpreting rules of order, a Council “session” lasts from the first Council meeting after each June election through the last Council meeting before the next June election. The general rule of order against renewal of a motion during the same session applies to this period.
SECTION 602.13 Rules of Debate
A.5
Parliamentary procedure: Council Rules are a general guide. If a question or situation arises that is not addressed in Council Rules, the Chairperson shall refer to Robert’s Rules of Order to resolve the matter.
SECTION 602.14 Additions to the agenda
Requests to add an item to a Council meeting agenda for consideration or action shall be forwarded to the Chair or the Town Manager, at least ten (10) days in advance of the meeting to allow for sufficient time to amend the agenda for public notice. Nothing herein shall prohibit the Council from voting to suspend these Council Rules pursuant to Section 602. 13.A.4.d. to add an agenda item with less than ten (10) days notice.
SECTION 602.20 - Council Committees
At the commencement of the municipal year, or as soon thereafter as possible, there shall be chosen the following committees, The following committees shall be chosen, each committee to consist of such members as the Town Council may designate: […]
SECTION 602.21 – Choosing Committees
The members of the Council to serve on the above committee shall be chosen by the Council by a majority vote, and the Chairperson of the Council shall be an a non-voting ex-officio member of each standing committee.
SECTION 602.35 - Public Safety Committee
A. Establishment:
1. There shall be a Public Safety Committee which shall be concerned with various matters of community safety as they relate to law enforcement, fire protection, traffic, and the transportation systems that support traffic, both vehicle and pedestrian and those issues outside of Gray that have impacts within the Community such as regional transportation corridors and projects.
2. The Committee shall consist of seven (7) members of whom one (1) member shall be from the Fire Department, one (1) member from the Rescue Service, two (2) members shall be from the Public Safety Department, five (5) members from at large. The Town Council may elect to appoint two (2) alternates. In addition, there shall be four (4) non-voting ex-officio members of which one (1) will be a member of the Division Office of the Maine State Police, one (1) a member of the Cumberland County Sheriff’s Department, one (1) Town of Gray Public Safety Coordinator, and one (1) a member of the Gray Town Council. Appointments
by the Town Council shall be for three (3) year staggered terms.
B. Duties:
1. The Committee shall work towards developing the necessary plans and recommendations that will achieve improved community safety.
2. The Committee shall advise the Public Safety Coordinator in areas of community and building safety issues, making recommendations where appropriate.
3. The Committee shall work with the Maine Department of Transportation, Maine Turnpike Authority, the Maine State Police and the Cumberland County Sheriff’s Office in matters of traffic and safety issues.
4. The Committee may work with and assist standing Boards of the Town.
5.The Committee shall report directly to the Town Council; however their day to day communications may be through the Office of Town Manager.
5. The Committee shall advise and assist the Town Council as to when and where a dry hydrant should be installed and recommend to the Public Safety Director those existing hydrants that require maintenance.
6. The Committee shall offer advice and assistance, and make recommendations to the Town Council, Town Manager and other Town committees and staff as needed or requested.
SECTION 602.40 - Dry Hydrant Committee
A. Establishment:
At the Council’s discretion, there may be a Dry Hydrant Committee consisting of five (5) members of which one (1) shall be from the Fire Department and one (1) from Public Safety. ~
B. Duties
1. The Committee shall advise and assist the Town Council as to when and where a dry hydrant should be installed and recommend to the Public Safety Director those existing hydrants that require maintenance.
2. The Committee shall offer advice and assistance, and make recommendations to the Town Council, Town Manager and other Town committees and staff as needed or requested.
(Additions are underlined. Deletions are struck out.)
Proposed motion:
Ordered the Gray Town Council amends Section 602.01, Section 602.11, Section 602.13(A.1), Section 602.13(A.5), Section 602.14, Section 602.20, Section 602.21, Section 602.35 and Section 602.40 of the Gray Town Council Rules, as proposed, effective immediately.
Item #022-09 To review and act upon a proposed amendment to the Employment Agreement between the Town Manager and the Town of Gray.
This action requires a majority vote after an opportunity for public comment.
Proposed motion:
Ordered the Gray Town Council approves the proposed amendment to the Employment Agreement between the Town Manager and the Town of Gray.
Item #023-09 (Previously tabled Item #122-08) To review and act upon approving a memorandum of understanding (MOU) between the GWD and the Town of Gray.
This action requires a majority vote after an opportunity for public comment.
Proposed motion:
Ordered the Gray Town Council removes Item #014-09 (previously Item #122-08) from the table for discussion and possible action.
Proposed motion:
Ordered the Gray Town Council approves the proposed memorandum of understanding between the Gray Water District and the Town of Gray, as proposed.
Fourth Order of Business: ORDINANCES:
Fifth Order of Business:
Reports from the Council Chair:
Reports from the Town Manager:
Sixth Order of Business:
Committee Appointments and Resignations:
Committee Reports:
Council Correspondence:
Council Business:
Seventh Order of Business:
Additions to the Agenda:
Eighth Order of Business:
Council Action Items, Assignments and Issues Status:
Mobile Vendor License Ordinance Amendment.
Clarify Committee Priorities
Water District MOU
Fuel Usage – Revisit October 2008
Parking Ordinance
Mass Gathering Ordinance
Department Head Goals
Update Personnel Policy/Administrative Code
Ninth Order of Business: Adjournment
* The Town of Gray is an equal opportunity employer and complies with all applicable equal access to public accommodations law. If you are planning to attend a Town Council or Town committee or board meeting and need assistance with a physical disability, please contact the Town Manager’s office at least 48 hours in advance of the meeting to have the Town assist you. 657-3339. TTY 657-3931.
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