AGENDA
GRAY TOWN COUNCIL MEETING
September 16, 2008
STIMSON HALL –7:00 P.M.
Roll Call
Pledge of Allegiance to the Flag
Minutes from Previous Meetings:
Approval of September 2, 2008, Town Council Minutes
Proposed motion:
Ordered the Gray Town Council approves September 2, 2008 Town Council Minutes as presented.
First Order of Business:
Public Comments of Non-Agenda Items – (limit 3 minutes per person)
Second Order of Business:
Third Order of Business: ORDERS
Item #028-09 (Reconsideration) To review and act on an Order to call a Special Town Meeting for November 4, 2008 regarding Issuance of General Obligation Bonds to Pay for Renovations to Pennell Institute for a new Town Office Complex to be Voted on by Referendum Ballot. Sponsor – Councilor Scheckel
This action requires a majority vote after an opportunity for public comment.
Proposed Motion:
Ordered, the Gray Town Council reconsiders Item #028-09.
Proposed Motion:
Ordered pursuant to Article VIII of the Town Charter, that a Special Town Meeting be held on November 4, 2008, in conjunction with the Federal and State elections on that date, to vote by referendum ballot to issue general obligation bonds, in an amount not to exceed to pay for Pennell Institute renovations for the new Town Office Complex. Be it further Ordered that the Town Clerk be, and hereby is, authorized and directed to take such actions as are required by law to provide for notice of the same to be published and/or posted as required by law and to have absentee ballots ready for the special Town meeting as required by law. Said ballot question and explanatory note will be as follows:
Article 2 Shall the Town authorize the issuance of up to $2,400,000 ($2.4 million) in general obligation bonds or notes to pay and reimburse the costs to renovate the Pennell Institute, including the 1954 addition, to provide a new Town Office complex and to pay for costs of engineering and design of certain improvements thereto, hereby authorized and appropriated, with the details of such bonding (including provisions that the bonds may be prepaid or subject to call for redemption with or without premium) to be determined by the Town Council? (The Town Council recommends a Yes vote). Total estimated debt service of this bond issue is $3,534,000, of which principal is $2,400,000 and estimated interest at 4.5% over 20years is $1,134,000.
YES _______ NO _______
[Explanatory Note: Passage of this article authorizes the issuance of general obligation bonds of the Town of Gray in an amount not to exceed $2,400,000 ($2.4 million) to pay for the renovation of the original Pennell Institute building, including the 1954 addition, to provide for a new Town office complex and public meeting space. The amount of the bonds shall be reduced by the proceeds, if any, from the sale of other Town-owned properties to be determined by the Town Council.]
Item #031-09 To review and act on the award of the contract for the provision of winter sand for the operations at the Public Works Department.
This action requires a majority vote after an opportunity for public comment.
Proposed order:
Ordered the Gray Town Council awards the 2008-2009 contract for the provision of winter sand, for the operations at the Public Works Department to Portland Sand and Gravel.
Item #032-09 To review and act upon the measures (6), (12) and (20) of the document Recommended Measures to Improve Public Access, Involvement and Confidence in the Gray Town Government, dated August 19, 2008. Sponsor – Councilor Grover
This action requires a majority vote after an opportunity for public comment.
Proposed order:
Be is Resolved by the Town Council of the Town of Gray, Maine in Town Council assembled that the Gray Town Council agrees in principle with measures (6), (12) and (20) of the document Recommended Measures to Improve Public Access, Involvement and Confidence in Gray Town Government, dated August 19, 2008.
Item #033-09 To review and act upon the Town of Gray Committee Priorities. Sponsor – Councilor Grover.
This action requires a majority vote after an opportunity for public comment.
Proposed order:
Be it Ordered by the Gray Town Council of the Town of Gray, Maine in Town Council assembled that the town committees should commence work on the subjects as listed below:
Item #034-09 To review and act upon establishing a special committee to be called the Street Ordinance Review Committee. Sponsor – Councilor Gellerson.
This action requires a majority vote after an opportunity for public comment.
Proposed order:
Ordered the Gray Town Council establishes a special committee to be called the Street Ordinance Review Committee and further requests that the Town Manager advertise for committee members, who meet the qualifications recommended by the Planning Consultant.
Fourth Order of Business: ORDINANCES:
Item #035-09 (Emergency Ordinance) To review and act upon an amendment to the Town of Gray Parking Ordinance, Chapter 502.
This action requires a majority vote after an opportunity for public comment
Proposed Motion:
WHEREAS, there is increasingly busy, high speed traffic in West Gray along the West Gray Road (State Route 202), such that on-street parking in certain areas of west Gray creates an unacceptably high risk of traffic and pedestrian accidents, which could result in serious bodily injury or death; and
WHEREAS, to continue to allow on-street parking in such areas of West Gray poses serious threats to the public health, safety and welfare of the residents of Gray abutting or in close proximity to the West Gray Road (State Route 202) and to those visitors to the community who might not understand the risks involved in parking on the West Gray Road (State Route 202); and
WHEREAS, the Town will need at least sixty (60) days to develop and implement the necessary amendments to the Town’s Parking Ordinance (Chapter 502) to discuss and evaluate the same and to draft any necessary ordinance amendments; and
WHEREAS, in the judgment of the Town Council, these facts create an emergency within the meaning of Art. II, Sec. 14(D) of the Town Charter and require the following Emergency Ordinance as immediately necessary for the preservation of the public health, safety and welfare;
NOW, THEREFORE, BE IT ORDAINED by the Town Council of the Town of Gray, Maine in Town Council assembled, that the following Emergency Ordinance is hereby imposed, effective immediately, and applicable, to the maximum extent permitted by law, to all proceedings, applications and petitions that have not received a substantive review within the meaning of 1 M.R.S.A. §~302 as of September 16, 2008 (the date this Emergency Ordinance first appeared on the Town Council agenda) and until the effective date of the necessary amendments to the Town’s Parking Ordinance or until November 15, 2008, whichever occurs first:
1. Amend Sec. 502.2, Restrictions, of Chapter 502 Parking Ordinance, by adding a new subsection P, as underlined below, as follows:
P. There shall be no parking on the West Gray Road (Route 202) westbound from #304 West Gray Road, Town Tax Map 17, Lot #6 to Central Maine Power Pole #141, and eastbound on West Gray Road (Route 202 ) from the Windham and Gray town line to Central Maine Power Pole #115. There will be no parking on the Cambell Shore Road northbound from the intersection of West Gray Road (Route 202) and Cambell Shore Road to #14 Cambell Shore Road, Town Tax Map 17, Lot #16 and southbound from Central Maine Power Pole #7 to the intersection of West Gray Road (Route 202) and Cambell Shore Road.
2. Amend Sec. 502.4, Penalty, of Chapter 502 Parking Ordinance, by adding a new last sentence, as underlined below, as follows:
Every person convicted of a violation of this ordinance shall be punished b y a fine of not less than ten (10) dollars nor more than fifty (50) dollars for each such violation, to be recovered by complaint to the use of the Inhabitants of the Town of Gray. The restrictions contained in Subsection 502.2(P) of this Ordinance may also be enforced by the Cumberland County Sheriff’s Department and/or the Maine State Police provided the restricted areas are properly signed.
BE IT FURTHER ORDAINED, that those provisions of the Town’s Parking Ordinance (Chapter 502) and any other regulations that are inconsistent or conflicting with the provisions of this Emergency Ordinance, are hereby repealed to the extent that they are applicable for the duration of the Emergency Ordinance hereby ordained, but not otherwise.
EMERGENCY CLAUSE/EFFECTIVE DATE:
In view of the emergency cited in the preamble, this Emergency Ordinance shall take effect immediately upon passage by the Town Council, and shall apply, to the maximum extent permitted by the law, to all pending proceedings, applications and petitions that have not had a substantive review pursuant to 1 M.R.S.A. § 302 as of September 16, 2008.
Fifth Order of Business:
Reports from the Council Chair:
Reports from the Town Manager:
Sixth Order of Business:
Committee Appointments and Resignations:
Committee Reports:
Council Correspondence:
Council Business:
Seventh Order of Business:
Additions to the Agenda:
Review of Next Town Council Agenda:
Eighth Order of Business:
Council Action Items, Assignments and Issues Status:
Mobile Vendor License Ordinance Amendment.
Clarify Committee Priorities
Fuel Usage – Revisit October 2008
Parking Ordinance
Mass Gathering Ordinance
Department Head Goals
Update Personnel Policy/Administrative Code
Ninth Order of Business: Adjournment
* The Town of Gray is an equal opportunity employer and complies with all applicable equal access to public accommodations law. If you are planning to attend a Town Council or Town committee or board meeting and need assistance with a physical disability, please contact the Town Manager’s office at least 48 hours in advance of the meeting to have the Town assist you. 657-3339. TTY 657-3931.
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