AGENDA
GRAY TOWN COUNCIL MEETING
October 21, 2008
STIMSON HALL –7:00 P.M.
Roll Call
Pledge of Allegiance to the Flag
Minutes from Previous Meetings:
Approval of October 7, 2008, Town Council Minutes
Proposed motion:
Ordered the Gray Town Council approves October 7, 2008 Town Council Minutes as presented.
First Order of Business:
Public Comments of Non-Agenda Items – (limit 3 minutes per person)
Second Order of Business:
Interviews:
Public Hearings:
4) November 4, 2008 Special Town Meeting to be voted by secret ballot with the following question:
Shall the Town authorize the issuance of up to $2,400,000 in general obligation bonds or notes to pay and reimburse the costs to renovate the Pennell Institute, including the 1954 addition, to provide a new Town Office complex and to pay for costs of engineering and design of certain improvements thereto, hereby authorized and appropriated, with the details of such bonding (including provisions that the bonds may be prepaid or subject to call for redemption with or without premium) to be determined by the Town Council? (The Town Council recommends a Yes vote). Total estimated debt service of this bond issue is $3,534,000, of which principal is $2,400,000 and estimated interest at 4.5% over 20 years is $1,134,000.
? Yes ? No
[Explanatory Note: Passage of this article authorizes the issuance of general obligation bonds of the Town of Gray in an amount not to exceed $2,400,000 to pay for the renovation of the original Pennell Institute building, including the 1954 addition, to provide for a new Town office complex and public meeting space. The amount of the bonds shall be reduced by the proceeds, if any, from the sale of other Town-owned properties, to be determined by the Town Council. Similarly, if not all of the bond monies are needed for the project, the excess may not be spent for other purposes, but instead must be used to help retire the outstanding bonds.]
Third Order of Business: ORDERS
Item #038-09 To review and act upon approving the contractor for the sidewalk improvements for the “Clark Block” project.
This action requires a majority vote after an opportunity for public comment.
Proposed motion:
Ordered the Gray Town Council approves (bids to be opened Monday, 10/6 with recommendation from town engineer to follow).
Item #041-09 To review and act upon approving the request to add Hunnewell Road (which is 1/10 of a mile long) to the seasonal snow plowing and sanding contract named “Contract II, thereby increasing the overall contract to 13.81 miles.
This action requires a majority vote after an opportunity for public comment.
Proposed order:
Ordered the Gray Town Council amends the seasonal snow plowing and sanding contract named “Contract II” by adding Hunnewell Road, which is 1/10 of a mile long, thereby increasing the overall contract to 13.81 miles.
Item #042-09 To review and act upon approving a cooperative agreement between the State of Maine Department of Transportation and the Town of Gray regarding purchasing fuel at MaineDot fuel depots.
This action requires a majority vote after an opportunity for public comment.
Proposed order:
Ordered the Gray Town Council authorizes the town manager to enter into a cooperative agreement between the State of Maine Department of Transportation and the Town of Gray regarding purchasing fuel at MaineDot fuel depots.
Item #043-09 To review and act upon approving the Municipal Warrant for the Special Town Meeting to be held on November 4, 2008. Sponsor- Town Manager
This action requires a majority vote after an opportunity for public comment
Proposed Motion:
Ordered the Gray Town Council approves the Municipal Warrant for the Special Town Meeting to be held on November 4, 2008, as presented.
Item #044-09 To review and act upon the appointment of the Warden and Deputy Warden for the November 4, 2008 Election.
This action requires a majority vote after an opportunity for public comment.
Proposed Motion:
Ordered the Gray Town Council appoints Carol West as the Warden and Deborah Cabana as the Deputy Warden for the Special Town Meeting to be held on November 4, 2008.
Item #045-09 To review and act upon setting a public hearing on November 10, 2008 for the purposes of approving and adopting the proposed General Assistance Ordinance Appendices A-C, as proposed by the State.
This action requires a majority vote after an opportunity for public comment.
Proposed Motion:
Ordered the Gray Town Council sets a public hearing on November 10, 2008 for the purposes of approving and adopting the proposed General Assistance Ordinance Appendices A-C, as proposed by the State.
Item #046-09 To review and act upon encouraging the Gray Water District to connect citizens to existing water mains already installed beneath roads in Gray
This action requires a majority vote after an opportunity for public comment.
Proposed Motion:
Where as there is at least one and possibly more replacement or new water mains installed beneath roads in Gray, be it resolved that the Gray Town Council work to encourage the GWD to connect citizens to these new water mains in the areas of town where said mains are installed.
Item #047-09 To review and act upon making appointments to the various boards and committees. This action requires a majority vote after an opportunity for public comment.
Proposed Motion:
Ordered the Gray Town Council appoints (________) as a (regular or alternate) member to the (_________) for a term to expire August, (________).
Fourth Order of Business: ORDINANCES:
Fifth Order of Business:
Reports from the Council Chair:
Reports from the Town Manager:
Sixth Order of Business:
Committee Appointments and Resignations:
Committee Reports:
Council Correspondence:
Council Business:
Seventh Order of Business:
Additions to the Agenda:
Eighth Order of Business:
Council Action Items, Assignments and Issues Status:
Mobile Vendor License Ordinance Amendment.
Clarify Committee Priorities
Fuel Usage – Revisit October 2008
Parking Ordinance
Mass Gathering Ordinance
Department Head Goals
Update Personnel Policy/Administrative Code
Discussion Regarding Police Protection Options
Ninth Order of Business: Adjournment
* The Town of Gray is an equal opportunity employer and complies with all applicable equal access to public accommodations law. If you are planning to attend a Town Council or Town committee or board meeting and need assistance with a physical disability, please contact the Town Manager’s office at least 48 hours in advance of the meeting to have the Town assist you. 657-3339. TTY 657-3931.
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