Town Council
Meeting Minutes
December 4, 2007
Present: Town Councilors, Andy Upham, Margaret Hutchins, Deborah Mancini, Tracy Scheckel, Skip Crane
Town Manager Deborah Cabana
Others Present and Speaking: Lynn Olson, Louise Knapp, Gary Foster, George Thebarge, Don Hutchings, Wade Trudel, Kevin Kimball, Darrell Lee, Fran Monroe, Wayne Wood, Bruce Sawyer
Roll Call:
Pledge of Allegiance to the Flag
Minutes from Previous Meetings:
Minutes from Previous Meetings:
Approval of November 13, 2007, Town Council Minutes
Councilor Scheckel moved; Councilor Hutchins seconded
Ordered the Gray Town Council approves November 13, 2007 Town Council Minutes as presented.
· Chair Mancini noted on page 19 the paragraph that was amended regarding level of service D should read Special Performance Standards starting at paragraph 2 under section I.2 paragraph 2 starting at the word “however” and ending at “Demand Management measures”.
Councilor Scheckel moved; Councilor Upham seconded
Ordered to amend the Town Council Minutes of November 13, 2007 to strike the second paragraph in section 2 Vehicle Access and Parking commencing with “However (i) and ending at “Demand Management measures” in its entirety
5-Yes
Vote on motion as amended
5-Yes
· Town Manager Cabana noted Councilor Upham included design guidelines, which was Item 66, within the same motion as Item 65 to approve the ordinance.
Councilor Upham moved; Councilor Scheckel seconded
Ordered to amend the Town Council Minutes of November 13, 2007 by deleting reference to Item 066-08 and including the statement the Gray Town Council approves the design guidelines to the proposed amendment to the Zoning Ordinance of Gray regarding rezoning Area 8 of the Comprehensive Plan from Rural Residential and Agriculture and Wellhead 2 to Business Transitional be incorporated in Item 065-08
5-Yes
Councilor Scheckel moved; Councilor Upham seconded
Ordered the Gray Town Council approves November 13, 2007 Town Council Minutes as amended.
5-Yes
First Order of Business
Public Comments of Non-Agenda Items – (limit 3 minutes per person)
Lynn Olsen, President of the Gray Public Library Association provided a recently created brochure and reported they are nonprofit organization to support the library.
Louise Knapp, President of the Gray Historical Society, read a letter from Colonel Thomas Frank, commanding the town in their support of the Gray Historical Society.
Gary Foster, Pennell Lane, asked the status of the quote for health insurance, and noted the enrollment period will be coming up soon.
Second Order of Business:
Interviews: Potential Members to the CEDC for Pennell Study
Don Hutchings noted he has lived in Gray for a long time, is recently retired and believes he would be a help to the CEDC. Mr. Hutchings noted he would be able to attend workshop for the committee and noted he had no known conflicts or competing interests.
Presentation:
1) Regarding the Village Center and design standards.
George Thebarge provided a presentation regarding the proposed amendment.
Public Hearing:
1) Proposed amendment to the Zoning Ordinance of Gray regarding the Village Aquifer Protection Zone “VAP”.
No public comments
Council comments
· Chair Mancini noted a letter from the Gray Water Districts with corrections the Water District recommends
2) Proposed renewal application of the automobile recycling (salvage) yard for Kevin Kimball & Dube’s Garage located on Frost Road.
Kevin Kimball asked to clarify the name is Kimball & Dube’s Garage
No other public comments
3) Proposed Liquor License renewal application, as well as Games of Chance which include Bingo for American Legion Post #86, located at 15 Lewiston Road.
Darrell Lee, Finance Officer for the American Legion was present to answer any questions
Third Order of Business:~ ~~~~~~~~ ORDERS
Item #067-08 To review and act upon appointing members to the Community Economic Development Committee.
This action requires a majority vote after an opportunity for public comment.
Councilor Scheckel moved; Councilor Hutchins seconded
Ordered the Gray Town Council appoints Don Hutchings to the CEDC Committee for a three year term to expire July, 2010.
3-yes, 2-No (Upham, Crane)
Item #068-08 To review and act on the renewal application of the automobile recycling (salvage) yard for Kevin Kimball D/B/A Kimball’s & Dube’s Garage, Inc.
This action requires a majority vote after an opportunity for public comment.
Councilor Crane moved; Councilor Upham seconded
Moved the Gray Town Council approves the renewal application of the automobile recycling (salvage) yard for Kevin Kimball D/B/A Kimball’s & Dube’s Garage, Inc., located at 23 Frost Road.
5-Yes
Item #069-08 To review and act upon authorizing liquor license renewal, as well as Games of Chance, which include Bingo, for the American Legion, Gray Post #86.
This action requires a majority vote after an opportunity for public comment.
Councilor Hutchins moved; Councilor Scheckel seconded
Moved the Gray Town Council authorizes approving a liquor license renewal, as well as Games of Chance, which include Bingo, for the American Legion Gray Post #86, located at 15 Lewiston Road.
5-yes
Item #070-08 To review and act upon authorizing the Town Manager to transfer $45,000 from the undesignated fund balance and appropriate $45,000 to 0250-1555 in order to provide professional services.
This action requires a majority vote after an opportunity for public comment.
Councilor Hutchins moved; Councilor Scheckel seconded
Ordered the Gray Town Council authorizes the Town Manager to transfer $45,000 from the undesignated fund balance and appropriate $45,000 to 0250-1555 in order to provide professional services for rewrite of the town ordinances, administrative services for the planning board and administrative services to facilitate the CDBG process.
Fran Monroe, Lewiston Road, requested a breakdown of how the money will be used. Ms. Monroe also noted any improvement in the village will not be successful until something is done to reduce the number of trucks that come through the village. The council needs to work with MDOT and MTA to stop the trucks that come through the village.
Wade Trudel, Colley Hill Road, noted the town as a whole voted to not to spend money for sidewalk improvements.
Councilor Upham moved; Councilor Crane seconded
Motion to table Item 070-08 until the next Town Council meeting to correct the amount and delineate where the money is to go.
5-Yes
Fourth Order of Business: ORDINANCES
Item #072-08 (First Reading) To review and act upon a proposed amendment to the Zoning Ordinance of Gray regarding section 402.26, the village aquifer protection zone “VAP” and all related provisions. The proposal will repeal the current section and replace it with a new village center and village center proper zone “VC & VCP” with design guidelines.
This action requires a majority vote after an opportunity for public comment.
Councilor Scheckel moved; Councilor Hutchins seconded
Ordered the Gray Town Council approves the proposed first reading amendment to the Zoning Ordinance of Gray regarding section 402.26, the village aquifer protection zone “VAP” and all related provisions and to amend the official zoning map to reflect the proposed change. The proposal will repeal the current section and replace it with a new village center and village center proper zone “VC & VCP” with design guidelines. Be it further ordered that the proposed amendment be sent to the Planning Board for a public hearing, to the Ordinance Review Committee for review and both committees report to the Council.
Fran Monroe noted looking at the map it looks like the map goes between properties and thought there would be an effort to try and make the zones so properties would not fall into more than one zone. Ms. Monroe noted the history of drive-thrus is that they were not allowed in the village and did not think drive-thrus should be included in the proposed ordinance as drive-thrus will not create foot traffic.
Gary Foster noted the reason the village aquifer protection was moved outside the aquifer protection was it was determined the area drains off to the river. In regards to drive thrus, Mr. Foster noted he has not seen a detrimental effect from drive-thrus and if you look at traffic studies they allow traffic to keep moving
Councilor Upham moved; Councilor Crane seconded
Motion to amend the ordinance by adding under 402.26.B. Permitted Uses, item 5 “Essential Operations of the Water District”; changing item 19 to read “Storage of gasoline/petroleum less than fifty (50) gallons”, deleting in D, Prohibited Uses or Activities items number 13 “Essential Operations of Water District” and number 29 “Stormwater Management”, and adding in Section I. Special Performance Standards. Section 9 District Regulations, 2 “and BT-2” before the words “Zoning Districts”.
5-Yes
No public comments to the amendment
Vote on motion as amended
5-Yes
Fifth Order of Business:
Reports from the Council Chair: See Attached
Reports from the Town Manager:
Sixth Order of Business:
Committee Appointments and Resignations: See above
Committee Reports:
· Councilor Crane reported the Dry Hydrants Committee met and approved the changes from the lawyer on the easements. The Central Corridor Correlation met and the MTA reported on their study on trucks exiting the Auburn exit.
Gary Foster reported eco-Maine reviewed the budget at the last meeting. Electric revenues were down slightly. Overall revenues are at 34% and expenditures are at 48% due to debt service. If debt service payments are excluded, the remaining expenditures are at 25%; eco-Maine is offering three scholarships and application information was left with the superintendent and info is also available on the eco-Maine web site. The eco-Maine green event was a success and they are now planning to make it an annual event;
Council Correspondence:
Council Business:
Seventh Order of Business
Additions to the Agenda:
Eighth Order of Business:
Council Action Items, Assignments and Issues Status:
Insurance Premium Review Dec - Commence with Budget Process
MDOT Signal Maintenance Agreement Memo of Agreement – November, 2007
Area 8, 401, 402 completion and rewrite costs analysis November 13, 2007
Ninth Order of Business: Adjournment
Councilor Crane moved to adjourn at 9:48 p.m.; Councilor Scheckel seconded.
Minutes approved and accepted this December 18, 2007 by its Town Council:
___________________________________ ________________________________
Deborah Mancini, Chair Andy J. Upham, Vice Chair
___________________________________ ________________________________
Margaret Hutchins Marchian Crane, Jr.
___________________________________
Tracy Scheckel
The Town of Gray is an equal opportunity employer and complies with all applicable equal access to public accommodations law. If you are planning to attend a Town Council or Town committee or board meeting and need assistance with a physical disability, please contact the Town Manager’s office at least 48 hours in advance of the meeting to have the Town assist you. 657-3339. TTY 657-3931.
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