Gray Planning Board Agenda
August 14, 2008 7:00 p.m.
UPSTAIRS – STIMSON HALL
Present: Jack Goosetrey, John Redlon, Dan Davis, Rod Boyington, Jason Wilson, Doug Webster
Excused: Don Hutchings
Others present and speaking: Wayne Wood, Sadie Duhamel, Jim Talpin
Jason Wilson moved; John Redlon seconded
Motion to make Jack Goosetrey a voting member.
4 Yes
I. Minutes
A. Minutes of July 10, 2008
Jason Wilson moved; John Redlon seconded
Motion to accept the minutes as written.
4 Yes
II. Information Exchange- NONE
III. Tabled Matters and Unfinished Business
A. Request for an extension of the time for recording the mylar of Eagles Ridge, a 40 lot cluster subdivision on Eagles Nest Road. Applicant is Blackwater Development LLC.
Rod indicated that the applicant requests a 90 extension for the recording.
Jason Wilson moved; John Redlon seconded
Move to accept a request for an extension of the time for recording the mylar of Eagles Ridge, a 40 lot cluster subdivision on Eagles Nest Road. Applicant is Blackwater Development LLC for the 90 days and subject to standing condition one.
5 Yes.
IV. Public Hearing and New Business
A. Request for site plan review to convert existing service building to day care center. Location is 38 Lewiston Road, Applicants are Timothy & Donna Wilkinson. Map 25, Lot 37, Commercial Zone.
Wayne Wood, surveyor on the project indicated that the plan is a straightforward one. He noted that the building has never been used by Liberty Oil. It is owned by them, but not used by the company.
Rod Boyington asked if there was any public comment. NONE.
At 7:09pm, public comment closed.
Rod Boyington asked about the parking issues. Wayne Wood gave an overview of the Ordinance with regards to off street parking. He contacted Gorrill Palmer and they gave him recommendations to be based on what surrounding communities do. He did contact other communities and some have criteria based on square footing as well as other items.. He would like to have this outcome be the result of the Town Engineer for his review and will submit a parking plan.
Dan Davis indicated that based on his experiences, 21 spaces appears to be sufficient.
Sadie Duhamel indicated that there will be a 3 hour span in both the morning and afternoon for drop off and pick up. It will be staggered.
Jason Wilson stated that that information should be included as well to consider queuing up for traffic.
Doug Webster commented that there could be provisions for staggered drop off and pick off and also if there is a common time.
Rod Boyington asked if the 2 entrances will be marked to indicate one to come in and one to exit. Wayne Wood said it would be.
John Redlon asked how many children they are planning to accept. It will be up to 50 children.
Dan Davis asked about the former use of the building. Wayne Wood indicated that it was an above ground propane.
Doug Webster read the ordinance on the parking issue and indicated that this gives the Town Engineer flexibility to determine the total number of spaces.
John Redlon asked if we would find out the Town Engineer’s determination. Rod indicated that it can be forwarded to the committee.
Rod Boyington indicated that any dumpsters need to be enclosed and also commented on the lighting. He indicated that there was no landscaping plan. Wayne Wood stated that there would minimal landscaping and the back will be seeded.
Jason Wilson moved; John Redlon seconded.
Approve site plan review to convert existing service building to day care center. Location is 38 Lewiston Road, Applicants are Timothy & Donna Wilkinson. Map 25, Lot 37, Commercial Zone. Submitted under Puddleducks Incorporated.
1. The project shall be constructed and maintained in accordance with the plans, textual submissions, and testimony presented to the Planning Board by the applicant and its representatives.
2. Site plan approval is limited to occupancy of the first floor level only. Any occupancy of the basement floor space is subject to additional site plan review by the Planning Board.
3. The Town Engineer shall determine the applicable number of parking spaces for the currently proposed operation. In the event that the timing of drop off/pick-up changes, the Town’s Code Enforcement Officer shall be notified and the minimum number of spaces shall be required prior to occupancy
4. The applicant shall submit a lighting plan meeting the requirements of Section 402.28.4 for review and approval by the Code Enforcement Officer prior to issuance of a building permit.
5. The applicant shall submit copies of all required State licenses to the Code Enforcement Officer and shall abide by all the requirements of those licenses.
5 Yes
B. Request for Shoreland Zoning permit for a submerged telecommunications cable across Little Sebago Lake. Applicant is Pine Tree Networks.
Jim Talpin of Pine Tree Networks indicated that they would like to run phone lines under the lake. They have obtained easements, Shoreland Zoning review and they have obtained permits from the DEP, and submitted application to the Bureau of parks (a lease is issued then they pay them a submersible lease fee to them)
Rod Boyington asked there was any public comment. NONE
At 7:34pm public comments closed
John Redlon asked who will be installing the lines. He also asked to work with the Lake Association about future milfoil excavation so that it doesn’t impact their cables.
Jim Talpin indicated that they can get some GPS readings to keep them on file in the event this might happen. He described the lines as a fiber optic type and will sink to the bottom and be buried.
Dan asked if this is a new cable or a replacement. He indicated that they are new.
Rod Boyington commented that if it is in an area of milfoil that other parties be involved so that it potentially doesn’t spread. Jim Talpin indicated that there doesn’t appear to be any. Rod asked that written confirmation that the area does not have milfoil. He also had concerns about anchorage. The representative indicated that it is a high strength cable and shouldn’t be a concern.
John Redlon asked how deep it will be on the Cole Road side. Jim Talpin indicated that there is a conduit there so the digging will be hand dug to the conduit.
Jason Wilson moved; Dan Davis seconded.
Approval for Shoreland Zoning permit for a submerged telecommunications cable across Little Sebago Lake. Applicant is Pine Tree Networks.
1. The project shall be constructed and maintained in accordance with the plans, textual submissions, and testimony presented to the Planning Board by the applicant and its representatives.
2. The Board finds that the applicant meets the specific requirements of Sections 403.15 K for essential services.
3. The Board finds that the application meets the general Shoreland Zoning criteria of Section 403.16 D 1-8.
4. The applicant shall submit an erosion and sedimentation control plan for review and approval by the Code Enforcement Officer prior to issuance of a permit to satisfy the requirements of Section 403.15 P.
5. The applicant shall acquire and submit all required State permits to the Code Enforcement Officer.
5 Yes
V. Non Agenda Items- None
VI. Adjournment
John Redlon moved; Dan Davis
Motion to adjourn
5 Yes
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