Scholarship Application: Parks & Recreation Fund

Purpose

The Town of Gray Parks and Recreation Scholarship Fund (“Scholarship Fund”) is established to benefit those community members/households who would like to participate in Parks and Recreation programs, but, due to economic circumstances, are not able to pay their total cost in program registration fees ONLY. Day Camp, Day Camp Trips, Day Camp Before and After Care and Special Events are NOT INCLUDED.

An award may be made from the Scholarship Fund toward the registration fee of a specific program applied for by the applicant’s household. Awards may be made up to 100% for all program registration fees (excluding KID’S CLUB) but not to exceed an annual household award of $300.00. Awards for KID’S CLUB registration fees will be made at a maximum of 25%, not to exceed a total combined annual household award of $500.00.

Guidelines

This Scholarship Fund would be funded mainly by fundraising efforts by the Parks and Recreation Department and community and private contributions.

All financial transactions will be executed, reconciled and audited with the Town of Gray’s finances. 

The Administrators for this program will be the Recreation Conservation Committee (if active), with recommendations from the Recreation Director and the Recreation Administrative Assistant, with final approval of the Town Manager (or their official assigned designee).

Process

Applicants for this scholarship must fill out an application at least 1 month prior to the official start date of the program they are applying for, to allow for proper financial verification and processing. Eligibility will be determined for a single program application. Program eligibility is not intended to be retroactive.

The scholarship applicant must provide proof of the household’s financial hardship including a letter stating their need, circumstances and/or reasons for such, as well as any valid documentation.

Eligibility will be determined by taking into consideration the household’s participation and full compliance with in the following programs (as applicable):

  • Targeted Assistance for Needy Families (TANF)
  • Food Stamps (SNAP)

Once the Recreation Conservation Committee (or other Administrators) have determined eligibility and approve an award, the application will be submitted to the Town Manager (or their official assigned designee) for final approval.

Applicants will be notified of eligibility determination in writing within 48 hours of the Town Manager’s final approval but no later than the day prior to the beginning of the individual program in which they are interested.

Upon approval from the Town Manager, any requests for funds will be submitted to the Finance Department and will be processed as soon as possible according to their policies and procedures.